Bristol Events - 3 Strategies to Protect you in a Crisis
The old adage that “anything that can go wrong will go wrong” is especially important when planning an event. The key to keeping your event secure is to be thorough in your preparation. Follow these simple tips to ensure all is alright on the night (or day)!
Security
Planning your security very much depends on the type of event you are hosting and the typical profile of the guests that will be attending. Whether or not you will be serving alcohol will also affect your security planning.
When choosing a security firm to keep your event secure, take the time to research their background. It’s a good idea to find out about the previous events they have worked on, to establish if they have worked at events of the same type and scale as yours.
Liaising with your security is vital. They need to know everything you know about the layout of your event, who will be coming, anyone who will not be attending and timings. The more information they have, the better equipped they will be to handle your event.
Contingency planning
Contingency plans detail what to do in case of a particular development. Making sure everyone is informed of the plan in a crisis is vital to avoid wasting time if disaster strikes. To form a contingency plan, make a list of absolutely everything that you can think of which could feasibly go wrong.
Once you have done this, you can begin forming contingencies
for handling them. Again it’s important
to liaise with security and any other teams you bring in to make sure everyone
who needs to know is kept informed. Whatever you do don't forget to draw up a contingency plan.
Insurance
Looking for the right insurance cover for your event won’t be the most thrilling part of your preparation, but it could be the most important work you do if something goes wrong.
It’s not just natural disasters and fire you need to be prepared for:
What if someone has an accident and holds you liable?
What if your keynote speaker doesn’t show up?
What if your catering team goes on strike?
It’s these “what ifs” (and more) you need to consider when choosing your insurance. Be sure to read the small print of a quote because insurance companies will print lists of exceptions for every clause in their policy. There is nothing worse than paying for cover which turns out to be inadequate when you make a claim.
It is tempting to cut back on insurance, contingency planning and security if time or budgets are tight. However, the time and money you may save could be lost many times over if something goes wrong. Take the time to invest and you may thank yourself afterwards.
Please visit our Bristol conference centre for more hints and tips on how to hold the perfect event.
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