Planning a Bristol Conference

There are plenty of things to consider when organising a meeting or conference.

The following will give you an idea of what to think about when planning an event.

Venue Selection

  • Ask plenty of internal questions
  • Ask the Budget Holder about the location
  • Request a profile of the attendees
  • Is there any flexibility in the chosen dates
  • Find out the purpose and what they want to achieve from the event
  • Consider how the success of the event is going to be measured
  • Think about how the audience are going to be invited and how will they reply
  • What is the risk?

The key issues that can affect your venue are:

  • Dates
  • Day of week
  • Timings of the event
  • Complexity of turnarounds
  • Setup time Layout and Style of your meeting rooms
  • Experience of the team running the event
  • Pre-event organisation
  • Most of all - communication

From: Event Organisers Guide

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