Choosing a room layout for your event

One of the most important factors for your meeting or event to run successfully is the comfort of your delegates and part of that is making sure the room is laid out in the right style.

Everyone needs enough space, tables if they are writing notes, to be able to see the speakers clearly and the screen if there is a presentation. If the room is set up correctly, it is more likely that the objectives of the session will be met and the learning experience of the attendees will be improved.

Theatre style
Appropriate for large groups and short lectures that do not require extensive note taking.

Classroom style
The most desirable set-up for medium to large size meetings. It requires a relatively large room.

Boardroom style
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people.

U-shaped style
Appropriate for groups with fewer than 40 people. Maximum interaction is ensured with the leader

Cabaret style
Useful if you need smaller groups around one table but audio-visual equipment is being used at the front of the room.

Content provided by the Event Organisers' Guide by Trinity Conferences Ltd

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